A material-rate mismatch
- Agreed rate
- $18.40 / kg
- Invoice rate
- $20.90 / kg
Quantity tested850 kg
Potential overcharge
$2,125
850 kg × $2.50 difference
Pending human verification—not a confirmed recovery.
For US & Canadian manufacturers
Are your suppliers charging you what you agreed?
CostVerify tests supplier and raw-material invoices against contracts, rate cards, rebates and issue records - then gives your team a defensible answer reviewed by a finance professional.
Three invoices • No cost • No commitment • Response within one business day
Illustrative manufacturing audit
Raw-material cost review
Finding CV-004Duplicate steel-coil line
ConfirmedEvidenceInvoice + PO + receiving
DecisionSupplier credit
Recoverable difference$2,304
Exact duplicate confirmed
ConfirmedReview neededCorrectExcluded
Evidence, not estimates.
Every decision traceable.
Who we help
Where supplier costs
go unchecked.
Choose your industry to see what we check—and how we validate each finding.
What we check for manufacturers
- Contracted material rates
- Quantity tiers & rebates
- Unit-of-measure conversions
- Quality credits & returns
Human-led. AI-assisted.
Every finding is reviewed before it becomes a claim.
What we check for packaging & production teams
- Product specifications & variants
- Volume tiers & minimum charges
- Setup fees & tooling charges
- Production credits & returns
Human-led. AI-assisted.
Every finding is reviewed before it becomes a claim.
A missed volume-price tier
- Agreed rate
- $1.10 / carton
- Invoice rate
- $1.25 / carton
Quantity tested4,000 cartons
Potential overcharge
$600
4,000 cartons × $0.15 difference
Pending human verification—not a confirmed recovery.
What we check for print & fulfilment teams
- Product & finishing rate cards
- Reprints & replacement charges
- Sample discounts & credits
- Shipping & duplicate order charges
Human-led. AI-assisted.
Every finding is reviewed before it becomes a claim.
A charge for eligible reprints
- Agreed rate
- $0.00 / reprint
- Invoice rate
- $15.00 / reprint
Quantity tested12 reprints
Potential overcharge
$180
12 reprints × $15.00 difference
Pending human verification—not a confirmed recovery.
Synthetic examples. Actual findings depend on the evidence.
What we check
The leak lives
in the
line items.
Four focused checks.
Human judgment behind every finding.
Select a check to see an example.
Price mismatches
Check invoiced rates against your agreed prices.
Explore exampleClose example: Price mismatches
An invoice bills aluminium at $20.90/kg against an agreed rate of $18.40/kg. The $2.50/kg difference is a potential overcharge, not an approved claim.
- Evidence
- Invoice line, applicable rate card, product specification and effective dates.
- Human review
- Check units, volume tiers, amendments and permitted surcharges before applying the difference to the supported quantity.
Duplicates & units
Spot repeated charges and unit-of-measure errors.
Explore exampleClose example: Duplicates & units
Two invoices contain the same $480 order line. Separately, cartons may be billed by the case while the agreement prices them per unit.
- Evidence
- Invoice and order references, receiving records, payment history and agreed pack sizes.
- Human review
- Confirm whether a repeated line is a separate delivery, a reversal or an actual duplicate charge. Normalize units before comparing rates; a repeated record alone does not prove a duplicate payment.
Rebates & credits
Check that agreed benefits reach your account.
Explore exampleClose example: Rebates & credits
An approved quality issue may qualify for a $180 credit, but no matching credit appears in the records provided.
- Evidence
- Commercial terms, approved issue record, credit notes and supplier statements.
- Human review
- Verify eligibility, timing and whether the credit was already applied elsewhere. Test agreed volume rebates, samples and replacements in the same way.
Scope & exclusions
Keep unsupported items out of the claim.
Explore exampleClose example: Scope & exclusions
Contract-rate testing is in scope. An unverified charge needs evidence. Freight stays excluded unless contracted logistics rates are expressly included in the engagement.
- Evidence
- Agreed engagement scope and the documents supporting each charge.
- Human review
- Keep review-only, unmapped and out-of-scope amounts outside confirmed recovery. Record why each item is included, excluded or awaiting support.
Illustrative examples. All findings require human review.
SummaryFindingsRate CardLine Audit
FindingStatusExposureRecoveryAction
Duplicate coilConfirmed$2,304$2,304Claim
Rate varianceConfirmed$17,055$875.63Claim
Repeated fastenersReview$760$0Get GRN
FreightExcluded$2,230$0Separate
↳
Conservative rule: review-only exposure and freight stay outside confirmed recovery.
An answer your team can use
Proof from invoice line to management action.
The sample is fully synthetic, but the methodology is real: invoice tie-out, contract matching, evidence thresholds and positive-only recovery.
$4,415.60Confirmed recovery
$760Kept review-only
4Control actions
How it works
From three invoices
to a defensible answer.
No migration. No recovery claim without evidence.
Step 01 / Scope
Start with a clear scope.
We agree what to review and which evidence is needed before you share any files.
You provide
Supplier, review period and pricing context.
We handle
Scope, evidence requirements and next steps.
Illustrative scope
Your review, defined
- Supplier
- One supplier
- Period
- Agreed review dates
- Evidence
- Invoices + pricing terms
Files requested only after scope is agreed.
Step 02 / Upload
Share the right evidence.
After scope and confidentiality are agreed, share your records through the agreed secure intake.
You provide
Invoices, pricing terms and relevant issue records.
We handle
Receipt, completeness checks and evidence gaps.
Illustrative document pack
The records behind the review
- Invoices
- PDF, XLSX or CSV
- Pricing
- Rate cards + agreements
- Support
- Credits + issue records
Example only—not an upload form. Retention or deletion is agreed before upload.
Step 03 / Verify
Verify every line.
AI-assisted analysis organizes the data. A finance professional validates the evidence and each finding.
You provide
Clarifications and any missing supporting records.
We handle
Rate checks, duplicates, credits and human review.
Illustrative rate check · USD
Invoice meets agreement
- Agreed rate
- $18.40/kg
- Invoice rate
- $20.90/kg
- Difference
- $2.50/kg
Potential variance only. Human approval is required before any claim.
Step 04 / Deliver
Act on a defensible answer.
Receive reviewed findings, a management summary and a supplier-ready schedule of supported claims.
You provide
Your decision on next steps and supplier follow-up.
We handle
Evidence-backed reports and clear control actions.
Illustrative report pack
From findings to action
- Workbook
- Line-level findings
- Summary
- Decisions + next steps
- Claims
- Supported items only
Review-only and excluded items stay separate from confirmed recovery. Recovery support can be scoped separately.
NDA available · Access limited to the assigned team
Security & confidentialityIllustrative case study
A raw-material audit that protects both recovery and credibility.
A synthetic North American manufacturer audit shows how CostVerify found price, duplicate, rebate and quality-credit issues while excluding unsupported and out-of-scope charges.
See the Audit DecisionsInvoice population$44,425
Confirmed recovery$4,415.60
Recovery rate10.5%
Review-only excluded$760
Tailored pricing
Pricing that fits
your invoice volume.
Human-led, AI-assisted reviews, scoped around the invoices you process and the depth of review you need.
- Volume
- Invoices and line items
- Complexity
- Suppliers, contracts and data quality
- Frequency
- One-off reviews or ongoing monitoring
Book a DemoSee how the review works.
Optional accounting support
Separately scoped add-ons
Accounting Cleanup
Resolve historical bookkeeping gaps and tidy your records.
Discuss cleanupReconciliation Support
Reconcile bank, payment processor and balance-sheet accounts.
Discuss reconciliationReporting & Controller Support
Monthly reporting, financial oversight and decision support.
Discuss reportingEvery engagement starts with an agreed scope.
The CostVerify standard
Conservative by design. Defensible by default.
A supplier-cost and internal-control review - not a statutory financial-statement audit, tax opinion or legal conclusion.
01
No uncertain duplicates in confirmed recovery.
Example: a repeated $760 line remains review-only until the GRN is received.02
No unmapped charges presented as findings.
Unknown descriptions stay outside recovery until contract mapping is supportable.03
No undercharges offset against overcharges.
Below-rate lines are disclosed, not used to reduce supplier claims.04
Every exception carries its evidence and reason.
Invoice, agreement and operational support are linked to each decision.Finance-led review
Technology handles volume. A finance professional owns the answer.
01
Structured analysis
AI-assisted cleaning and matching reduces manual preparation without making the final judgment.
02
Evidence validation
Every confirmed recovery item is checked for scope, contract support and operational evidence.
03
QA and sign-off
The finance reviewer owns exclusions, judgment calls, management actions and the final deliverables.
Common questions
Before you share a single file.
Clear answers on pricing, timing, security, boundaries and what happens when evidence is missing.
View all FAQsWhat do you need to start?+
For the free review, three representative supplier invoices, the relevant rate card or commercial terms, and any issue records that may affect what should be charged. Files are requested only after the scope is acknowledged. For a quote or demo, start with your invoice volume and review needs; no files are needed in the enquiry form.
How is pricing determined?+
We quote for your invoice and line-item volume, supplier and contract complexity, data quality and review frequency. One-off reviews and ongoing monitoring are scoped individually. The scope and fee are agreed before paid work begins; accounting add-ons are quoted separately.
How long does an audit take?+
Timing depends on invoice volume, review complexity and the completeness of the evidence. We agree the timetable with your scope before work begins.
How is my information handled?+
NDA terms are available. Access is limited to the assigned review team, files are used only for the agreed engagement and the retention or deletion approach is confirmed before upload.
Will contacting CostVerify damage the supplier relationship?+
The review is evidence-led and neutral. Findings distinguish confirmed recovery, review-needed items, correct charges, exclusions and unmapped lines so your team can have a factual supplier conversation.
Which file formats are supported?+
XLSX, CSV and PDF are the most common. We can also work with structured exports from accounting, purchasing and order-management systems.
Get a Free Cost Review
Start with three supplier invoices.
Tell us what you buy and what pricing evidence exists. We will respond within one business day with the right starting scope.
✓ Three-invoice review at no cost✓ No files requested before acknowledgement✓ NDA and confidentiality terms available✓ Option to request a demo
Start with evidence
Are your suppliers charging you what you agreed?
Start with three invoices. No cost, no commitment and no files requested until the scope is clear.